Day 1
16 Sep 2020
Agenda
- Simple PDP Update for the new “Normal” AFPUB-2020-GEN-003-DRAFT01
- PDP Working Group (WG) Guidelines and Procedures AFPUB-2020-GEN-002-DRAFT01
- Chairs Elections Process AFPUB-2019-GEN-007-DRAFT02
- Board Prerogatives on the PDP AFPUB-2020-GEN-004-DRAFT01
- Policy Compliance Dashboard AFPUB-2020-GEN-001-DRAFT01
- PDP co-chair election Results
1. Introduction to the AFRINIC PDP
Presentation URL
Session started at 11h24 UTC
Madhvi Gokool welcomed the participants to the AFRINIC Public Policy Meeting.
She provided an introduction to the AFRINIC development process as well as proposals at public policy meetings. The policy development includes a set of steps for a community proposal that liberates and adapts the policies that guides the resources of the service region.
A brief description of the PDP was shared as follows:
- It’s an open, bottom-up and transparent process where anyone can submit a proposal and anyone can participate to policy discussions.
- A policy proposal is submitted to the This email address is being protected from spambots. You need JavaScript enabled to view it. mailing list
- The proposal is discussed on the list for a minimum of four weeks and presented at a public policy meeting for face-to-face discussions and consensus seeking.
- If there is consensus at the face-to-face meeting, the proposal advances to a “last call period” that should last a minimum duration of 2 weeks, just in case there are issues from individuals that did not get a chance to participate.
- If there is no consensus at the face-to-face meeting, the proposal goes back to the mailing list discussion phase.
- If consensus is maintained after close of last call, co-chairs recommend for the Board to ratify the policy The Board of Directors will ratify it and AFRINIC will implement it as a policy.
All ratified policies are documented in a manual 0 CPM on the AFRINIC website
PDWG - which is composed of anyone involved in discussing a proposal. All the participants today will form part of the Policy Development Working group
Status of ratified policies
Multihoming not required for ASN(AFPUB-2019-ASN-001-DRAFT04) - Implemented IPv6 PI clarification(AFPUB-2019-v6-001-DRAFT02) - Partly Implemented with an implementation date of 30 Sep 2020
Adjusting IPv6 PA Policy(AFPUB-2019-v6-002-DRAFT01) - Under Implementation 30 Sep 2020
An overview of reactions from Participants:
In the light of incidents in which participants are trying to harm the process , how can this be fixed ?
The PDWG needs to take into consideration the new era where most discussions would happen online . Perhaps use the open mic and future sessions to discuss this.
2. Code of conduct
Presentation URL
Abdulkarim Oloyede , PDP co-chair spoke about the Code of Conduct and introduced the agenda over the 2 days.
The sessions were kickstarted with the Policy Implementation Experience Report.
3. Policy Implementation Experience Report (Presented by Dev Jeenia)
Presentation URL
Dev mentioned that his presentation will cover the experiences of Member Services staff when they refer to the policy manual, issues concerning current policies that are found to be vague and ambiguous, or which have conflicting text in different sections. We will also talk about recently implemented policies.
In return, the community may assist by updating the policies. Recently implemented policies,
- IPv6 PI clarification.
Section 6.8 of CPM - members don't need to announce their Iv6 prefix, e.g critical infrastructures or root server operators.
This policy is partially implemented and it is expected to be fully implemented by the end of September 2020 . Members can request rectification of any of the IPv6 prefixes if required at the moment
- multihoming not required for
This is fully implemented. It is no longer required to be multihomed to be eligible for an AS Number. Unique routing policy or demonstrate technical need for an AS Number.
- AFRINIC entered phase 2 of the implementation on 13 January
Section 5.4.3.2 and related subsections were implemented. There were several changes which were made, such as the minimum IPV4 a prefix size which is /24 and the maximum is /22.
Also, the allocation and assignment period is now based on needs for eight months. Some contradictory text currently exist in the policy manual.
- Section 4.3.2, it states the minimum allocation size will be /24 and the maximum will be
/22. However, in the policy manual 5.5.1.2.1, it mentions the minimum allocation is /22, which is not relevant any more.
- In section 5.4.5, which states the current allocation and assignment period of 12 months shall be changed to 8 months, but in another section, 5.6.3, specifically for PI assignment, it mentions a one year growth protection, which is not relevant since AFRINIC now looks at needs for the eight months .
- For members who need additional IPv4 resources. As for section 5.4.6.1, the member must have used at least 90% of all previous allocations or assignments. But in section 5.5.1.4.1, it states about 80% of address space has been used to be considered eligible for IPv4 resources.
This is problematic as many members tend to choose what fits their current situation and request for additional IPv4 when they are at around 80% usage. So it becomes challenging for AFRINIC staff to clarify certain situations.
Since any change to the Policy Manual has to go through the Policy Development Process, AFRINIC once again requests the community to decide whether to propose a change for removal of the conflicting text or obsolete policy text, or even propose a new policy.
- Abuse The section 8 of the CPM recommends publishing and abuse contact in IP resources and is a non-mandatory policy. That is, the members are not obliged to comply with this section of the manual. This could be the reason why we have a very low adoption of IRT objects. Since very few members have an abuse contact, AFRINIC is receiving most of the abuse complaints.
- To note that some operators who will start filtering traffic from our region because of missing abuse So, each time AFRINIC receives abuse complaints, the sender is informed on how to look at the contact of the members who are managing those particular IP ranges.
An overview of reactions from Participants:
- Conflicts with text in the CPM should not normally exist . New policies amend old sections and the latter can be removed if amended/obsolete in the CPM.
Simple PDP Update for the new “Normal” AFPUB-2020-GEN-003-DRAFT01
Proposal URL
Presentation URL
Impact Assessment URL
Introduction by Author(s): Jordi Palet Martinez
The author
- has more slides than what he will use in the session for the sake of The policy can be consulted on the website
- Considering the Covd-19 situation , this proposal is being presented
- Consensus is determined by co-chairs assessing the inputs of the mailing lists and the discussions at the PPM
- Virtual meetings are to be considered as part of the PDP
- Clarified on the definition of consensus and Last Call
- Timing of decision making - co-chairs have very less time to assess and determine consensus
- there are three possibilities:
- A proposal (or a new version) is submitted 8 weeks (or a longer period) before the Consensus will be determined by the chairs within a maximum of two weeks.
- A proposal (or a new version) is submitted less than 8 weeks before the PPM. Consensus will be determined by the chairs within a maximum of two weeks, once the 8 weeks of discussion time in the list ends.
- A new version of an existing proposal that has been already presented in a previous PPM, could reach consensus on the list, without the need for a new This possibility depends on the co-chair's decision, for example, when the reasons for not having reached consensus in the last PPM may have been already addressed by a new version. This new version must have been discussed in the list also during 8 weeks.
- The minutes' timing is also adapted, as it seems unnecessary to wait for 3 weeks if the consensus determination will be made in 2 weeks.
Staff Impact Assessment
Madhvi Gokool, AFRINIC Policy Liaison presented the impact assessment of this policy proposal. She mentioned that :-
- Upon the receipt of a policy proposal, which is usually quite detailed, several staff members would assess it and reach out to authors if the language is ambiguous. The assessment also covers the impact of the policy proposal should it reach consensus and be ratified on the registry functions and systems. Where some policies are editorial updates, the impact could be minimum but some policies are A variation of the impact assessments will be observed as they have been adapted to the context of the proposal.
- The clarifications being requested are :-
Section 3.3 mentions that at least 2 PPM will be held per calendar year and this is also mentioned in the CPM. The bylaws mention that a PPM shall be held at least once a year. We recommend to align with the bylaws.
What do the authors mean bt DPP/version and a clarification regarding the timelines.
The author, Jordi Palet then clarified that :-
- There is no misalignment with . At least one PPM shall be done and AFRINIC does 2 meetings per year except for this year
- Editorial clarification - timings are based on the date of submission of the proposal
- DPP/version is a new version or new Policy proposal
An overview of reactions from Participants:
- Mailing list was a right tool 10 yrs ago and now there is a trust issue - recommend vetting of subscribers to the mailing list
- Manipulation if mailing list is used to determine consensus
- Someone with various accounts can manipulate the entire
- No essence at having a PPM
- Face to face meetings are used to solve the issues , while most discussions happen on mailing list
- Consensus can be easy to reach if a summary of mailing list discussions is brought to the PPM and the issues are broken down. Wrong problem may be trying to be solved at this time
Response by Authors to contributions from participants
The author summarised that :-
- consensus is based on justified objections so less possibility of manipulation
- IETF and other RIRs only use the mailing list and anonymity exist there
- Non-anonymous participation is a possibility but not needed
Chairs Decision
AbdulKarim, PDP co-chair mentioned that their decisions will be kept until the second proposal has been presented as it is similar to this one.
No Consensus -The proposal needs additional discussion, therefore returns to the discussion stage on the mailing list.
AFPUB-2020-GEN-002-DRAFT01
Proposal URL :
Presentation URL
Impact Assessment URL
Introduction by Author(s): Noah Maina
- The proposal serves a guideline on how the PDWG shall operate
- Defines clear roles and responsibilities for the PDWG co-
- Defines clear procedures for the working group
- Defines the appointment process of co-chairs
- Consensus based appointment • Secret Ballot (Ranked-Preferential Selection) • Interim Appointment
- Individual Behaviour of members of the working
Staff Impact Assessment
Madhvi Gokool, AFRINIC Policy Liaison presented the impact assessment of this policy proposal. She mentioned that :-.
- Clarification requests are lengthy , so cannot be covered quickly and based on the feedback from authors, the impact assessment on the website will be updated.
An overview of reactions from Participants:
- Adds in scenario which is not necessarily complexity
- There needs to be clear as to the advantage that consensus has over voting system
- majority voting, or even ranked voting is more efficient, straightforward and transparent
- Brings complexities
- Chair by consensus will not work in this region
- Work done by mailing list would reduce the transparency
- Consensus in a large and diverse community will be something not may be painful but difficult to reach, if reachable, because it does not mean it is reachable all the time.
Co-Chairs Decision
No Consensus -The proposal needs additional discussion, therefore returns to the discussion stage on the mailing list.
Chairs Election Process
Proposal URL
Presentation URL
Impact Assessment URL
Introduction by Author(s): Jordi Palet Martinez
- This proposal tries to update the existing process , giving some specific timings, including it in the PDP
- Consensus in elections is still possible with this proposal and it happened this year for the PDP co-chair elections
- Elections start 3 months in advance of a PPM , where ratification is needed. The 3 months are needed in case of a type we need additional time to rank the rest of the
Staff Impact Assessment
Madhvi Gokool, AFRINIC Policy Liaison presented the impact assessment of this policy proposal. She mentioned that :-
- Diversity requirements and who can nominate co-chairs
- Who can participate in the selection can be verified from the nailing list in the back end
- there is no impact on any registry function. If online elections (inaudible), we have the systems that can be customised for that
- Authors to clarify what are the roles that are directly involved in the
- Can the authors clarify what "The board may delegate some or all of the required functions into the Election and Nomination Committees." means in Section 3.3.2.15
- Section 3.3.2.15 also states that "the Board is the highest instance of appeal for matters related to the election". Does this mean that conflicts related to election shall not be handled in accordance with Section 3.5 of the CPM?
The author, Jordi Palet then clarified that :-
- Roles that are directly involved in PDP - Board, appeal, election committee, ASO-AC, ICANN Board
- Bylaws do not make mention of the PDP co-chair election
- Bylaws and PDP do not explicitly mention that the board can empower committees to handle the election process and hence we would like to make it explicit in the proposal
An overview of reactions from Participants:
- Section 3.2.2 - does not clarify the mechanism that shall bring in fairness in the elections
- Discriminatory to limit electors as it will not allow someone twho has actively taken part in ⅘ months to participate.
- Avoid election fever
- Twisting Mailing list into voter register is not appropriate
Response by Authors to contributions from participants
The author summarised that :-
- .fall back mechanism in case fraud is detected is an exceptional situation
- Difference between elections and consensus (the latter needs justifications)
- Electronic way to choose co-chairs, just like it’s been done this time
- Voters register is taken a number of months from the mailing list
Chairs Decision
AbdulKarim, PDP co-chair called all authors to come back. He requested the community to understand these 2 proposals and inform the working group as to what they think about these policies within the next 24 hours.
No Consensus -The proposal needs additional discussion, therefore returns to the discussion stage on the mailing list.
Board prerogatives on the PDP
Proposal URL
Presentation URL
Impact Assessment URL
Introduction by Author(s): Jordi Palet Martinez
- Board is about members and oversight of the community PDP process
- There was recently an appeal that failed because the terms of reference that the board had not brought to the PDP had a discrimination regarding it to be taken in consideration as part of the appeal itself.
- If the board wants to adopt a policy that amends somehow the PDP, they should submit it at the next meeting for the community to approve it. Otherwise, it will be invalid since that point.
- That is basically trying to comply with with ICANN ICP-2, the mandate of all of the registries, including AFRINIC, to oversight the community consensus basis process of the PDP.
Staff Impact Assessment
Madhvi Gokool, AFRINIC Policy Liaison presented the impact assessment of this policy proposal. She mentioned that :-
- no impact on the system and operation
- According to the AFRINIC archives, In the absence of the terms of reference, one was drafted and shared with the community. They had implemented and set up the appeal committee in terms of reference. At the time the impact assessment was published, there was no other policy proposal that was under discussion or reached consensus about the terms of reference about the committee.
The author, Jordi Palet then clarified that :-
- No need to have a ToR . Other registries do not have
- Self contained
- Anything that modifies the PDP must be done by following the PDP
An overview of reactions from Participants:
Section 3.6.1 is not satisfactory. We should be discussing a finished proposal The ToR may not necessarily be a violation of the PDP
Response by Authors to contributions from participants
The author summarised that :-
- .For the case of appeals , the ToR is not needed
- This proposal cannot be held until we have processes to solve the problem
- Terms of Reference are being used as an example and were not done according to the PDP
Chairs Decision
While no consensus was announced on Day 1, the co-chairs mentioned the following on Day 2 , when they were announcing their decisions on all policies.
This proposal aims at clarifying how the board and the PDWG works. However, there were a few oppositions to this proposal except for a specific section.
- It seems like a piecemeal approach to dealing with
- Opposition to the section below
“As an exception of the preceding paragraph, in the absence of elections processes for aspects related to the PDP (co-chairs, appeal committee), those aspects will be still handled by the board in consultation with the community. However, this is also a temporary measure and also specific draft policy proposals should be introduced for that”. The authors agreed to remove the above section hence
Chairs Decision: Consensus provided the above section is removed
Policy Compliance Dashboard
Proposal URL
Presentation URL
Impact Assessment URL
Introduction by Author(s):Jordi Palet Martinez
The author, Jordi P. Martinez introduced the policy proposal mentioning that the policy can be read by the PDWG on the AFRINIC website. He mentioned that :-
- AFRINIC RSA mandates members to comply with the AFRINIC policies which are developed via the PDP.
- In some situations, this is well defined but it happens that not all the members are following changes to existing policies on the mailing list. While members can be alerted by staff, the process is manual.
- In order to save money and facilitate the work of the staff, the policy compliance dashboard will verify periodically and automatically, every policy that needs to be complied with by members. The dashboard will be a help to the members
- When the dashboard detects something that doesn't match the policies, it will notify the
- Manual notification costs staff and
- While the implementation of the dashboard will cost and take some time, in the mid term, automation will save resources.
- In addition, The idea is also to take the opportunity to define what happens with resources, which is not actually defined in the PDP.
- Staff can still take exceptional measures .
Staff Impact Assessment
Madhvi Gokool, AFRINIC Policy Liaison presented the impact assessment of this policy proposal. She mentioned that :-
- Clarification requests to the authors were as follows :-
- Author(s) to clarify if Section 5 means that :- Two months after the resources are published, AFRINIC will back up and then remove the domain objects linked to the resources from its whois database. Once the member re-establishes contact and resolves its non-compliance issues, the domain objects will be registered in the AFRINIC whois database.
- Tracking of repeated and/or continued policy - For consistency, policy authors may propose a threshold that mandates action and also clarify when and how the counters get reset.
- AFRINIC shall publish resources under breach for a maximum of 3 months, where would the publishing ideally happen: as WHOIS remark/comments in the inet(6)num objects? Or Publicly accessible web page?
- The policy proposal mentions a quarantine period of 2 years for ASN/IPv6. The quarantine period is currently 12 months and AFRINIC staff suggests that the quarantine period would best be left as an operational decision rather than have it specifically stated in the policy, as some factors may arise requiring urgent review of such a time frame.
- The policy proposal has an impact on AFRINIC
- The impact on systems and procedures are as follows :- Internal procedures are internally being used to help the members will be reviewed. staff will have to follow up with resource members in regard to persistent non-compliance.
- Whois - There is no perceived impact on whois unless the author clarifies that we will update the whois objects in the remarks for the publication of non-compliance.
- myAFRINIC, significant development is required for the dashboard. Myafrinicv2 is currently under development within AFRINIC at the moment.
- Timeline - If this proposal reaches consensus , six months after the deployment of AFRINIC version 2 is the most likely timeline of implementation. The reason being, the scope for the first deployment of myAFRINICv2 has already been finalised and is currently under implementation.
The author, Jordi Palet then clarified that :-
- Compliance and non-compliance are clear as every CPM section identifies what is correct and what is not.
- The policy is a list of examples of possible That is why we have an informative section in the policy
- Every CPM lack of compliance can be different and therefore it’s best left to staff to decide on the threshold.
- Publishing of the resources under breach should be a staff operational
- Two years for quarantine gives sufficient time to make sure that they are clean and it’s a security mechanism.
- For resources that are no longer available, no need to quarantine for a year. It may be more important to get the resources than clean them.
- Staff can also take the decision in case a 16-bit ASN is
- Implementation of the policy can be progressive as automation of every policy compliance is being requested here.
Contributions from participants
- Some member do not follow policy
- it is important that we acknowledge compliance is really important
- Policy is important and AFRINIC members need to comply with policies and RSA
- an effort in the right direction to have some better Internet for Africa
- Acting responsibly by ensuring compliance . Criteria involved can be discussed in operations
- Community should not complain for
- The proposal is more of an operational matter
- Will entail more resources to develop & maintain the platform
- Duty of AFRINIC staff to inform members about non-
- redundant because as far as I know it is the duty of AFRINIC staff to notify members of
- Is there enough data to support the cost benefits? Need to be careful to not overwhelm the AFRINIC budget
- Members can dismiss automatic notifications
- Administrative function
Response by Authors to contributions from participants
The author summarised that :-
- Staff can partially undertake manual part of the work
- No scarcity of ASNs and IPv6 is not a problem
- PDP is about efficient use of resources
- Cost of implementation is towards keeping resources and better than cost of going to the Courts to recover the resources.
Chairs Decision
No Consensus - The proposal needs additional discussion and therefore returns to the discussion stage on the mailing list.
PDP co-chair election Results
The chairperson of the election committee for this year, Mrs Guylaine Layra gave a brief overview of the election process that was carried out for the election of the PDP co-chair.
The process was announced .during August 2020. That provides a virtual election for all of the open seats this year. In terms of the steps followed for the PDP co-chair and the election, we did a registration period and proposed the voters register. Subsequently the elections started for the PDP and NRO on 14 September 2020. That started on September 14 and closes today , 16 September at 12:0O UTC.
The ECOM thanks all those participated and that they have done their best to ensure that the election is fair for everyone.
Mark Elkins, Chair of the Nomination Committee for 2020 mentioned that a few minutes ago, a private zoom meeting was held with the following persons present :-
Eddy Kayihura, AFRINIC CEO, Mark Elkins, Guylaine Layra, Ashok Radhakissoon, Cedrick
Mbeyet, David Njuki and Kishna Dhondee.
Observers were Paul Wilson, Lucky Masilela and Jean-Robert Hountomey.
NRO-NC/ASO-AC election result - Saul Stein won with 59 votes. Janvier came second with 34 votes. Saul Stein is the elected representative of AFRINIC to the NRO-NC/ASO-AC
Policy Development Working Group chair - Abdulkarim Oloyede is elected.